Save money and sidestep hidden contract terms with hotels, AV companies, internet providers and other vendors. Learn how to spot the pitfalls before they impact your budget or limit your ability to deliver outstanding events. Discover how to: redline contract clauses, pre-negotiate costs and budget with confidence. Learn the essentials, including venue contract negotiations for AV and technical needs, writing a clear and effective AV RFP and comparing in-house AV versus external providers.

Learning outcomes:

Interpret venue and AV contract language to identify hidden costs, restrictive clauses, and opportunities for negotiation before signing

Construct a comprehensive audiovisual RFP that aligns with event goals, minimizes budget risk and positions you for competitive bids

Compare in-house versus outside AV providers, including cost impacts related to rigging, labor, internet and signage

Hear five rapid negotiation tactics plus a live role play with a volunteer. Gain practical skills you can use in your next vendor conversation.

Learning outcomes:

Master five negotiation tactics

Practice role-play scenarios

Improve vendor relationship outcomes

This session is approved for the following certifications.

* ICCA Skills Domain CICS/CICE: Module 3: Destination Promotion, 0.50 credits